The final countdown … one for the academics

Remember the song?  At this time of year hundreds of students move from final countdown to “we are the champions”.  They finish that dissertation or project and what a great feeling that is!

This year I’ve been struck by how many students are completing work a week or two before that final hand-in date that really should have been completed 4, 6 or even 8 weeks before.  There really are only 24 hours in a day, folks.  A whole dissertation cannot be completed in 4 weeks.  Time and again students are advised of this and time and again they forget or ignore the advice.

Students are not stupid!  Throughout the year they’re tasked with completing small pieces of work and we, the academics, give them cut off dates and feedback in one form or another.  In a dissertation or project we ask them to work throughout the year and towards a hand-in date that seems impossibly far away. We give them no rewards for work on their dissertation until we pass or fail their work.

Think about this as a performance process – I’m interested in sports performance these days. If we presented the dissertation as the “final event”, the Olympic event and all those other assignments as “build-up”, would that help the process?  Imagine having a curriculum that really was building students towards that final event: helping them understnd what’s required and building their knowledge, building their skills. Each module would have an element of dissertation preparation, from referencing to hypothesising and modelling to planning and researching.  Every module building on the last to enable students to develop the capacity to complete the dissertation and the dissertation is actually an integrated part of the study programme.

Of course you do that, don’t you?

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Citations from barcodes

With many phones having cameras there’s a useful application that can work out the citation for you when you scan a book’s barcode.  the application was designed by students studying at Waterloo University in a project called 7 cubed.

The app can produce Harvard and other style references from most books published after 1970 – if you are studying medicine or law then you may well be using books without a bar code.

The iPhone version seems to be the one where development is concentrated (http://bit.ly/dESfak for the iTunes store page).  The android version doesn’t get such a good rating (http://bit.ly/ftxTYV) but may be worth a look.

Don’t rely entirely on the generated reference: you may need to expand abbreviations for your work to be 100% correct.

Finally, have I tried out either of these?  Well, no, I still have an old fashioned phone that doesn’t run apps – hmm maybe time for some shopping ….

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Reminder on Harvard Referencing System

I came across this booklet the other day.  It sets out how to reference almost anything using the Harvard Referencing system.

http://library.bcu.ac.uk/references.pdf

Most comprehensive!

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Elephants and dissertations

General Creighton Abrams had a phrase for it “When eating an elephant, take one bite at a time”.  If we think of the elephant as your piece of work, then that begins to make sense: you can only finish your work one bit at a time. check that you have separated out the tasks you need to complete in your dissertation. The tasks are the bites that you take.

The poor old elephant appears in another phrase “the elephant in the room” or sometimes “the elephant in the closet”.  What’s he doing there?  The phrase is used for an obvious truth that’s being ignored.  Don’t procrastinate! If we don’t separate our work into small tasks, then we’ll only ever see that far off submission date or deadline.planning using yellow sticky notes

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Making progress?

How do you know you’re making progress?  Sometimes writing essays or dissertations seems absolutely endless.  There’s a deadline out there somewhere but it’s so very, very far away that you can’t imagine that date actually arriving and certainly can’t imagine finishing your writing. And then, all of a sudden, the deadline is next week.

Make sure you have a plan  for completing your work – your plan should break down  the task into separate parts: search the literature, scan read the literature, select the sources, write an outline, chose the research method.  But also add in a completion date.  Make a chart so that you can see what you have to do, list the tasks, put in all those other things you have to do – maybe work or maybe family commitments.  The dates are key.

Transfer this to your preferred diary format – make more deadlines!

 

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When is a summary not a summary?

When you’re writing that final section of an assignment, on the home straight and thinking about relaxing later in the day (or getting some sleep!), remember that you’ve not quite finished.

Have you been asked to write a summary?  Are you using the heading conclusion?  There’s a difference.  A summary will only contain information that you have discussed previously.  A conclusion may contain a summary but should also go on to conclude something.  So, if you started off by asking a question or saying that you would make recommendations, then a conclusion is appropriate and the place to give your answer or recommendation.

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Start at the beginning?

The obvious answer is “yes, start at the beginning”.  So, do you write the Introduction first?

One approach has been called “3D writing” by copywriter John Forde.  This approach argues that you can write a little of each section at a time.  Now, clearly, if you haven’t completed your background work first (literature selection and analysis or the research itself) then it’s going to be impossible to write a little of one chapter and then move on to another.

In the real world, ideas, articles and research results don’t come in the same order as the final finished document!  You could be working on the research analysis and discover a new article that illustrates one of your research findings.  Or maybe a quotation from a well-known academic, or a perfect phrase to position your findings…..

So, start your dissertation or assignment by mapping out the structure: set up clear headings for the sections that you will be writing.  Add in your outlines – you have made a plan, haven’t you? Then add in pieces of the final document as you go: a new article can be slotted in and the whole section worked on to improve the flow, language and readability.  Research results don’t always arrive together: write them up as results when they are ready, then, when the next lot of results arrive, revise that section and again improve the whole section.

If you find there’s something missing, a reference perhaps.  Then don’t stop writing!  Just add in XXXX???? and go back later to check and add in the reference.  At the same time, look at the whole section and tighten it up: check the sense, the flow of ideas and look for any other missing bits.

Write often.  Read through a section that you have “finished” – oh yes, reading is part of the writing process.  Check you’re happy with it and re-write where necessary.  However, do set yourself a time limit for this, both on the day and in the overall plan – we could go on revising for ever! After this writing “warm-up”, go on to work on another section that’s less complete.

The problem with writing the Introduction first is you might just get stuck there!  “I can’t do this”, “I don’t know enough”, “I haven’t done enough reading”.  But what’s worse is that this approach will eat into the valuable time that you’ve set aside for writing up.  Just make a start on each part – write something in every section on one day and then start to fill in the rest.

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Literature review book review

There are several good books around to help you write a good literature review.  These are specialised books written by academics with many years experience in the field.  However, it might see odd to recommend a book from a particular academic field as a general book.

Helen Aveyard’s book “Doing a Literature Review in Health and Social Care: A Practical Guide” will, of course, be useful to students of Health and Social Care.  But it also provides a very good framework for anyone who has to write a literature review as part of a dissertation in another subject.  It has a good section on qualitative and quantitative data and some direction on framing your research questions.

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What’s the difference …

between being an undergraduate assignments and doing postgraduate research?

The answer is very simple: questions.  As an undergraduate you are usually assessed on your ability to answer questions.  You have assignments to complete and you write essays, reports or prepare presentations in response to them.  Your lecturers set the assignments. As a postgraduate student writing a dissertation, it is up to you to write the questions.

This is a fundamental shift and you need to make it pretty quickly – particularly if you’re taking a one year Master’s degree with taught modules AND a dissertation.  Your modules will be assessed through your response to the questions that you have been set.  But, at the same time, you have to decide about what research questions you are going to answer in your dissertation so that you can complete the necessary work in the time you have available.

The dissertation needs to have focus and scope.  The focus comes from deciding the research area and then formulating a list of possible research questions.  Now you may not have time or other resources to complete the work and that’s where scope comes in.  Scoping your work means that you decide which research questions, precisely, you are going to work on.

That precision will help you in planning your work.  You’ll know what you’re looking for when you do your literature search, you’ll be able to select the best research method to answer the questions. And, when you describe your research area, you’ll be demonstrating your ability to be analytical.  That’s certainly something that the assessor will be looking out for.

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Slow down!

Just a short note on speed.  Slow down!

In the early stages of research for projects or dissertation, you do need to have an idea what the final document will look like, you do need to understand the process that you are starting, you do need to develop a good understanding of the topic that you are going to research.

Spend time understanding the process that you about to undertake and the various options that are available to you.  Find out where the majority of the literature is.  How easy is it to access?  Indeed, is there literature at all?  What are research methods? Is there anything else other than a questionnaire or a case study?

If you have the option of attending a Research Methods module, do so.  Understand the theory of research, the way in which your particular institution expects your to work and document your progress. Develop an appreciation of the time constraints that you have on your work – clearly understand how much work you have to do and what your deadlines are. Sometimes this is scary!  But knowing about deadlines and workload will enable you to take control.

Early in your project you need to stand back from the work – thinking about this like learning to drive: you need to learn to drive before you can take a journey.  Research is not different: learn how to do it, before you start.

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